Future Construction Projects

PROJECT: Request for Bids for Forest Management Work at CCE Orange County Education Center & 4-H Park

BID POSTING: 10/20/2025

BID DUE DATE: 11/15/2025

LAND OWNER: Cornell Cooperative Extension Orange County

OWNER'S CONTACT: JK2642@cornell.edu

1. Project description

Cornell Cooperative Extension Orange County is requesting sealed bids for the harvest of marked timber, partial stumping, and grinding of slash on an approximately 3 acre patch of land in Otisville, Orange County, NY. The owner reserves the right to reject any and all bids.

2. Property description

• Property Name: Education Center and 4-H Park
• Location: 300 Finchville Turnpike, Otisville, NY
• Boundary Lines: The harvest area boundary is marked by the extent of the coniferous trees to the south and east of the restroom building. Bidders must meet with CCE Orange staff to see boundaries prior to bidding.
• Topography: Gentle to moderate slopes with good machine access
• Access: Access to the property is available via Finchville Turnpike, and a gravel road goes all the way to the patch.

3. Scope of work

The successful bidder will cut, and remove all timber within the designated harvest area, adhering to all terms of the final contract. Timber will be marked as millable, which will be stacked at a log landing. Non-millable marked trees will be removed and ground. All stumps will be removed in the market stumping area.

• Harvesting: The timber designated for harvest is marked with orange paint. Trees that are to be felled and ground into chips will be marked with blue paint. All stumps in the stumping area will be ground, and the ground left graded.
• Harvest System: Bids must describe harvest system.
• Cleanup: The successful bidder is responsible for leaving the harvest area and access roads clean and free of debris and grinding all slash produced in the operation.
• Understory cleanup: The area will be utilized by the public, so all down and dead trees must be collected and ground.
• Timing: All work must be performed between November 1st, 2025 and March 31st, 2026.

4. Contractor requirements

• Attend site walk on Wednesday October 29th 10:00 AM – Tour of the job site at 300 Finchville Turnpike, Otisville NY. Please contact Erik Schellenberg (contact information below) to sign up for the site walk for potential bidders.
• Proof of Insurance: Bidders must provide proof of liability and workers' compensation per the limits, terms, and conditions of the attached construction agreement under which the work will be operating.
• OSHA Compliance: All work must comply with applicable Occupational Safety and Health Administration (OSHA)
• State and Local Regulations: Bidders must comply with all state and local logging regulations, including obtaining all necessary permits.
• References: Bidders are required to provide three (3) references related to similar projects. A reference form is attached and must be completed and submitted with the bid package.

5. Bidding instructions

• Format: Bids must be submitted as a single lump-sum price for the entire operation.
• Submission: Bids must be sealed and submitted on company letterhead. Clearly label the envelope with "SEALED TIMBER BID".
• Bid announcement: Bids will be accepted after the walk-through on October 29th.
• Bid opening: Bids will be opened after bid closing on December 7th.
• Unsuccessful Bidders: Unsuccessful bidders will be notified following the bid award decision.

6. Contact information
For additional information, questions, or to schedule a property walk-through, please contact:

• Name: Erik Schellenberg
• Phone: 914-610-0788
• Email: jk2642@cornell.edu

7. Bid form

(To be filled out and submitted by the bidder)

TO SEE THE FULL BID REQUEST, CLICK HERE

Last updated October 20, 2025